Take Meeting Management to the Next Level - Annville-Cleona Schools, PA

Merging Policy and Meeting Management with PSBA BoardDocs
Annville-Cleona School District had already experienced the power and ease of BoardDocs through the Web-based policy system. However, after speaking with peers at other local school districts that utilized BoardDocs’ more comprehensive board management solution, the District knew upgrading to PSBA BoardDocs LT would be a wise investment. 

“I would encourage anyone to switch to a full, electronic board management solution, particularly BoardDocs. It’s extremely user-friendly, and the time and cost savings alone are worth the upgrade,” explained Ann Naylor, Assistant to Superintendent Dr. Cheryl A. Potteiger.

Better Board Business
Previously, to prepare for board meetings, the District used an in-house, online PDF process that was complicated and also required printing paper packets. “This process created double work and headaches for me,” said Naylor.

The District learned through a BoardDocs demo how easily the solution would allow them to prepare and disseminate information to stakeholders, staff and the public. With BoardDocs LT, board members receive agenda information and updates immediately. Furthermore, Naylor describes how useful it is to attach documents that are accessible to specific groups, including public, administrative and executive content areas. 

A Seamless Transition
Because the District was already using the policy system, the implementation process to BoardDocs LT was seamless. Board members use laptops and materials are projected on a T.V. screen during the meeting for the public to follow along.

The staff and community appreciate the transparency the solution provides and also the ability to view agenda and minutes in a timely fashion. “With PSBA BoardDocs LT, my stress level for meeting preparation has gone way down! It’s so much easier to prepare for board meetings with BoardDocs,” stated Naylor. 

About Annville-Cleona School District
Annville-Cleona is a small, suburban district with a current enrollment of 1,438 students in grades K-12. The district includes Annville Township, South Annville Township, North Annville Township and a portion of Cleona Borough, featuring many farmlands. It is located about 20 miles from Harrisburg, PA and about 10 miles from Hershey, PA. The district cooperatively works with Lebanon Valley College to provide additional opportunities for students.